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Virginia Requires Electronic Sales Tax Filing and Payment


The Virginia Department of Taxation announced that Virginia retailers must file and pay sales tax electronically (see below for details). 

This requirement only applies to retailers who file sales and use tax returns on Form ST-9 (Retail Sales and Use Tax Return) or Form ST-9CO (Retail Sales and Use Tax Return for Consolidated Filers). According to the Department, "Returns and payments must be submitted electronically on or before the due date to be considered timely."

Requirement Start Dates

  • For retailers who file monthly, the requirement begins with the return for the month of July, 2012, ". . . which is due to be filed by August 20, 2012."
  • For retailers who file quarterly, the requirement does not begin until the quarter ending September 30, 2013, ". . . which is due to be filed by October 20, 2013."

Coupons

"Preprinted sales tax return coupon mailings will be discontinued for monthly filers effective for the month of July 2012, and for quarterly filers effective for the quarter of July 2013 through September 2013."

Inability to Comply

Those who cannot comply with the electronic requirement may request a temporary waiver. The Department gives the following instructions for a waiver request:

Submit your request in writing, providing your business name, Virginia tax account number, contact person, phone number, e-mail address (optional), mailing address, the reason for the request, and the date when you can file and pay your retail sales taxes electronically.

Send your request to:

Virginia Department of Taxation
P.O. Box 27423
Richmond, Va. 23261
FAX: (804) 367-3015

Automated Filing and Payment

Retailers who wish to simplify the returns and payments process can use an automated solution.  Automation helps businesses save time and reduce risk of audit exposure.


Avalara Author
Will Frei
Avalara Author Will Frei
Will Frei covers sales tax news including best practices, legislation and sales tax technology. He is the Social Media Manager at Avalara.