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New York Online Sales Tax System

Thousands of business users provided input and requests that helped to design the new “…customer-focused, fully electronic system” for sales tax filing in New York.

The “…more business friendly online sales tax system…” will be launched on September 4, 2012 and is called Sales Tax Web File. Cited as a taxpayer dollar-saver, the “…new system builds on our ever-expanding platform of online services, and enables faster and more efficient processing,” says Commissioner Thomas H. Mattox. “It’s good for taxpayers, it’s good for businesses, and it’s good for local governments that rely on sales tax revenues to deliver services and pay their bills.”

The system provides secure payment scheduling and can retain bank information for use with future returns.  Other features include the ability to electronically file “…all schedules, late and amended returns and refund or credit request applications….”


There will be a phase-in period of nine months from September, 2012 through May, 2013. As of June 1, 2013, it will be mandatory to use the new system. The new system will be available for returns due after September 20, 2012.

Quarterly filers must all be actively using the new reporting requirements as of the June 1 – August 31, 2013 filing period (due on September 20, 2013).

Annual filers must be actively using the new system with the return due March 20, 2014.


  • Reporting of additional sales information such as total non-taxable and exempt sales and amount of debit and credit card deposits;
  • Detailed sales reporting separating receipts, purchases and credits claimed and information about the nature of the credits claimed;
  • Detailed legal entity information.

In addition to requesting additional information for your online filing, “…you’ll be able to electronically provide documentation supporting any claims for a refund or credit.”


Dealers/vendors are able to access the new features through the Online Services portal.

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Sales tax rates, rules, and regulations change frequently. Although we hope you'll find this information helpful, this blog is for informational purposes only and does not provide legal or tax advice.
Avalara Author
Susan McLain
Avalara Author Susan McLain
Susan McLain began her career as a technical writer in technology industries such as satellite networking and medical devices. Her skills encompass technical and marketing writing, usability engineering, verification and validation testing and protocol writing, requirements development, business analysis, technical illustration/graphic design and marketing. She has owned her own business providing service to small to medium sized business and in other positions, she has been in project management, documentation and marketing. She is currently the content specialist for Avalara helping to “make sales tax less taxing.”