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Rhode Island Annual Sales Tax Reconciliation


At the end of each year, retailers in Rhode Island are required to submit an Annual Sales Tax Reconciliation Form. As explained in an Advisory Notice recently released by the Rhode Island Division of Taxation, Form T-204R-Annual is next due on or before January 31, 2013. It may be submitted on paper by mail, or electronically through the ACH debit process found at https://www.ri.gov/taxation/business/index.php. This year, there are a few changes to the form, explained below.

This form is in addition to monthly or quarterly sales and use tax returns. Quarterly filers must also submit their 4th quarter sales tax return and payment by January 31, 2013. Monthly filers must still submit their December sales tax return and payment by January 22, 2013.

Changes to Form

  • Gross sales should be listed under Schedule A on page 2. There are now lines for specific items ("categories") "that have been recently added to the overall list of items that are subject to the state's 7 percent sales and use tax. Examples include pet-care services and certain ground transportation services.
  • Credit from the prior year should be listed on Line C3, on the cover of the form.
  • Sales tax paid to another state should be listed on Line C4, on the cover of the form. Enter the amount of sales tax paid to another state on C4, and enter the full cost of the purchased item under Schedule A, on page 2.

Filers are strongly encouraged to "complete the back page first" when filling out the Annual Sales Tax Reconciliation Form.

The advisory notes that there is a separate annual sales tax reconciliation form for retailers of alcoholic beverages -- Form T-204A-Annual -- due on or before February 1, 2013.

Rhode Island taxpayers are advised to call the Tax Division's Excise Tax section at (401) 574-8955 (option 2) with questions.

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Gail Cole
Avalara Author
Gail Cole
Gail Cole
Avalara Author Gail Cole
Gail began researching and writing about sales tax in 2012 and has been fascinated with it ever since. She has a penchant for uncovering unusual tax facts, and endeavors to make complex sales tax laws more digestible for both experts and laypeople.