VP, Financial Operations

Executive Leadership | Seattle, WA, United States

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Avalara, Inc., (www.Avalara.com), is the leading provider of cloud-based software that delivers a broad array of compliance solutions related to sales tax and other transactional taxes.

What is it like to work at Avalara? Come find out!  We are committed to the following success traits that embody our culture and how we work together to accomplish great things:  Fun. Passion. Adaptability. Urgency. Simplicity. Curiosity. Humility. Ownership. Optimism.

We are building cloud-based tax compliance solutions to handle every transaction in the world. Imagine every transaction you make - every tank of gas, cup of coffee, or pair of sneakers, every movie ticket, or streamed song, every sensor-to-sensor ping. Nearly every time you make a purchase, physical or digital, there is an accompanying unique and nuanced tax compliance calculation.

We are seeking a highly motivated, experienced VP, Financial Operations to join our team.

Required Qualifications:  
  • 15+ years of experience in a lead financial operations role for a company with annual revenues of at least $200 million – experience with SaaS, subscription, or other recurring revenue businesses extremely desirable
  • Thorough understanding of order management, billing, collection, and cash application procedures – ideally in a high-volume environment
  • Proven ability to implement quality assurance measures into financial operations
  • Hands-on experience with at least one major billing or ERP system – preferably NetSuite
  • Track record for meeting deadlines
  • Familiarity with the application of internal controls in a financial operations environment
  • Aptitude for identifying and implementing process improvements
  • Service oriented with a collaborative approach toward problem-solving
  • Proficient using Excel, Word and other Microsoft Office applications
  • Exceptional planning and organizational skills
  • Ability to communicate effectively both verbally and in written form
Required Education:
  • Bachelor’s degree in business administration or a related area
  • MBA and/or CPA preferred
Job Responsibilities:  

Order Management

  • Provide leadership and direction to the Order Management team
  • Resolve issues that prevent orders from being processed
  • Document order administration policies, procedures, and controls
  • Ensure that order management policies and procedures are consistently enforced
  • Define procedures for making exceptions to order management policies and procedures
  • Respond to order inquiries from external and internal constituents
  • Perform reviews and complete other month-end activities related to order management
  • Implement quality assurance measures to detect potential order entry errors
  • Make changes to the order entry process to strengthen internal controls
  • Develop processes for introducing new products and services
  • Identify opportunities to improve the accuracy and efficiency of the CRM system
  • Validate the integrity of sales order (bookings) data and make corrections, as necessary

Billing Operations

  • Provide leadership and direction to the Billing Operations team
  • Ensure that customers receive accurate and timely invoices
  • Design, implement, and enforce consistent billing processes and procedures
  • Maintain the accuracy and integrity of the billing system
  • Respond to customers inquiries and resolve billing issues in a timely manner
  • Oversee the timely completion of month-end close activities related to billing
  • Make changes that improve efficiency, reduce errors, and/or strengthen internal controls
  • Implement quality assurance measures that reduce billing errors
  • Document billing procedures and controls
  • Develop billing processes for new products and services, including acquired businesses
  • Prepare operational reports and analyses

Collections

  • Provide leadership and direction to the Collections team
  • Resolve disputes and other issues that prevent or delay customer payments
  • Make recommendations to improve collections policies, processes and procedures
  • Increase accounts receivable turnover
  • Actively engage in collection efforts with high risk accounts
  • Keep internal stakeholders informed about collection activities
  • Authorize payment plans, account suspensions, and account cancellations
  • Review and approve customer refund requests and account write-offs
  • Provide input during month-end reviews to assess the collectability of accounts
  • Document collections policies and procedures

Accounts Receivable

  • Provide leadership and direction to the Accounts Receivable team
  • Implement cost effective payment processing solutions
  • Manage the daily application payments, including ACH, credit card, and eChecks
  • Authorize customer refunds
  • Document accounts receivable procedures and controls
  • Make changes that improve efficiency, reduce errors, and/or strengthen internal controls

Purchasing

  • Provide leadership and direction to the Purchasing team
  • Maintain the purchasing policy
  • Make ongoing improvements to purchasing processes
  • Negotiate favorable pricing, payment, and other contractual terms with vendors
  • Develop preferred vendor sources for frequently used goods or services
  • Pursue new vendor relationships to realize cost savings
  • Document purchasing policies and procedures

Accounts Payable

  • Provide leadership and direction to the Accounts Payable team
  • Approve weekly payment runs
  • Document accounts payable policies and procedures
  • Make changes that improve efficiency, reduce errors, and/or strengthen internal controls

International Financial Operations

  • Provide leadership and direction to the international finance teams
  • Facilitate training and development opportunities for international finance teams
  • Oversee global financial operations across the quote-to-cash and procure-to-pay cycles
  • Define standard processes to ensure consistent service by the “shared services” team
  • Directly manage the Brazil Finance team
  • Implement close-related procedures for Brazil to ensure results comply with U.S. GAAP
  • Define company-wide reporting processes, including required submission packages
  • Conduct detailed accounting reviews with international subsidiaries
  • Implement quality assurance measures to ensure the integrity of financial results
  • Standardize policies, procedures and systems across international subsidiaries
  • Manage the revenue recognition processes for international subsidiaries

NetSuite

  • Provide leadership and direction to the NetSuite team
  • Oversee the development and ongoing support of all processes in NetSuite
  • Prioritize user needs across procure-to-pay, quote-to-cash, and record-to-report
  • Ensure that best practices are followed for security, controls, and change management
  • Facilitate the integration of NetSuite with other systems
  • Make changes that improve efficiency, reduce errors, and/or strengthen internal controls

Quote-to-Cash

  • Lead the team implementing a new global quote-to-cash system
  • Direct efforts to define expected outcomes, use cases, schedule, consulting needs, and budget
  • Ensure that the schedule and budget is met
  • Provide high-level design input for critical items
  • Activity resolve issues and roadblocks

About Avalara

Avalara helps businesses of all sizes achieve compliance with transactional taxes, including VAT, sales and use, excise, communications, and other tax types. We deliver comprehensive, automated, cloud-based solutions that are fast, accurate, and easy to use.

Avalara offers hundreds of pre-built connectors into leading accounting, ERP, ecommerce and other business applications. Each year, the company processes billions of tax transactions for customers and users, files hundreds of thousands of tax compliance documents and tax returns and manages millions of exemption certificates and other compliance related documents.

Avalara’s headquarters are in Seattle, WA and it has offices across the U.S. and in Brighton and London, England; Brussels, Belgium; and Pune, India. More information at: www.avalara.com

Avalara is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, creed, religion, age, gender, national orientation, disability, sexual orientation, US Veteran status, or any other factor protected by law.

Apply Now!