Executive Assistant

Sales | Seattle, WA, United States

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Avalara is seeking an Executive Assistant to support the SVP - Global Compliance Operations, SVP - New Business Sales, SVP - Business Development. This role will have a wide range of creative/coordination/administrative responsibilities in a fast paced, dynamic environment. You must be an energetic, bright, motivated individual, with a positive can-do attitude. You are a detailed oriented individual who can manage time effectively in a fast-paced environment, while maintaining a high level of professionalism and confidentiality. Be ready to feel The Power of Orange and have some FUN!Job Duties:
  • Provide executive level support including complex calendar management and scheduling needs
  • Organize and maintain email inbox
  • Secure and manage complex travel arrangements
  • Ensure best utilization of executive time and related management
  • Manage incoming calls and requests on behalf of Executive
  • Coordinate and manage internal and external executive events and meetings, including staff, all-hands, and off-site meetings
  • Manage administrative activities to assist in the completion of key deliverables, including reporting, PowerPoint presentations, etc.
  • Manage expense reporting and reconciliation
  • Provide support on special projects as needed
  • Minimum of 7-10 years of experience, with at least 2-4 years providing direct support to senior-level executives
  • Demonstrated ability to build trust and maintain confidentiality
  • Expertise in Microsoft 365 (Outlook, Word, Excel, and PowerPoint)
  • Outstanding organization, written, and verbal communication skills
  • Ability to work independently and wear many hats in a team environment with a professional and diplomatic demeanor
  • Successfully operate in a very fast paced environment and interact effectively with all levels of the organization
  • Must be able to maintain composure under pressure and manage unforeseen circumstances
  • Ability to take initiative and possess a drive for delivering outstanding results
Apply Now!