Chinese VAT invoices

Chinese Golden Tax System

China operates a centralised invoicing system, known as the Golden Tax System which restricts companies to issuing invoices on government certified software, pre-numbered invoices and printers.

The issuance of approved VAT invoices in China is strictly controlled by the tax authorities. Pre-approved paper invoices, fapiaos, are provided by the Golden Tax System. It enables the government to track VAT payments and compliance, and it provides proof of the purchase of goods or services.

Fapiao invoices

Fapiaos are produced and distributed by the Chinese State Administration of Tax (SAT), and may be purchased by taxable businesses for use. The tax authorities will determine in advance how many fapiaos a company is entitled to order, and their total value. Companies must produce the approved fapiaos on government supplied printers which are electronically linked to the tax system. This provides the government with a live feed of invoices produced.  The tax due on fapiaos must be paid to the tax authorities at month end irrespective of whether the customer has settled the invoices.

Information to be contained on a VAT fapiao includes:

  • Seller’s name and business address
  • Seller’s tax reference
  • Details of supply
  • Bank account information
  • Sales price in RMB
  • VAT calculation

Businesses are required to produce 3 copies of each fapiao:

  • Internal copy for the business’ own records
  • Customer copy
  • Deduction copy for the customer to use for tax deduction

Simplified fapios may be produced for non-VAT registered customers.

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