IRS-Approved 1099 & W-9 Solution – Avalara (Track1099)

IRS 1099 and W-9 compliance for businesses of all sizes

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Avalara 1099 & W-9

Discover how Avalara 1099 & W-9 simplifies IRS compliance with a smarter, faster online solution.

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Why W-9 collection matters

Navigating January smoothly hinges on 1099 compliance — and that all starts with proper W-9 collection.

Video: Collect W-9s from vendors, contractors, and freelancers, then efficiently turn them into 1099 forms.

How it works

Avalara 1099 & W-9 makes 1099 compliance simpler at every step. Create a free account to see for yourself, then pay later when you’re ready to get to work.

Collect W-9s

There’s no need for paper, PDFs, or back-and-forth emails with your vendors.

Match TINs

Let Avalara 1099 & W-9 automatically check for accurate taxpayer info.

Manage payee data

Easily import payment info and automatically create 1099s.

E-file 1099s

Submit to the IRS and states with just a few clicks.

Deliver to payees

Send recipient copies electronically or by mail.

Take it easy

Let Avalara 1099 & W-9 save your data to give you a head start next year.

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Trusted by companies in every industry

Avalara 1099 & W-9 has the capabilities you need this 1099 season

IRS 1099 compliance

An intuitive platform to e-file with the IRS
TIN matching with the IRS database
Integrations with QuickBooks, Xero, Bill, and NetSuite
Unlimited colleagues with team functionality
Ability to e-file for prior years if necessary

State 1099 compliance

State e-filing with just a few extra clicks
Automatic flagging of state requirements
Participation in the CF/SF program
State file downloads for no additional charge

Recipient 1099 compliance

Electronic W-9 collection and storage
Recipient address validation
1099 e-delivery with opt-in consent
Optional postal mail to recipients
Receipt confirmation

With Avalara 1099 & W-9, e-file, e-deliver, and e-correct the most common IRS form types

1042	1099-A	1099-LTC	3921
1042-S	1099-B	1099-MISC	3922
1094/1095	1099-C	1099-NEC	5498
1097-BTC	1099-CAP	1099-OID	5498-ESA
1098	1099-DIV	1099-PATR	5498-SA
1098-C	1099-G	1099-Q	T4A
1098-E	1099-INT	1099-R	W-2/2C
1098-Q	1099-K	1099-S	W-2G
1098-T	1099-LS	1099-SA

With Avalara 1099 & W-9, collect W-series IRS forms from your vendors.

W-4	W-8BEN	W-8BEN-E	W-8IMY
W-9

Avalara 1099 & W-9 offers forms for you to print, sign, and mail to the IRS

940/941

943

944

945

Live Q&A with 1099 experts

Got questions about the 1099-NEC, 1099-MISC, or 1042-S? Tune into our January webinars to get the answers you need — straight from 1099 and accounts payable professionals.

INTEGRATIONS

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IRS compliance for foreign vendors matters

Businesses are increasingly hiring talent from overseas. Your IRS 1099 workflow might need to incorporate W-8s as well as W-9s and 1042-S forms in addition to traditional 1099s. The good news is that Avalara 1099 & W-9 supports those too.

Learn more

“Avalara 1099 & W-9 was easy to follow with uploads, scheduling, payments, and corrections. If I needed assistance, their support was quick to respond.”

Becky Whitmore
Corporate Controller, Polarity

“Processing 1099s used to take at least a day, but now I am done in less than an hour. And I don’t have to buy materials or worry about mailing.”

Deborah Turner
Financial Clerk, Jofit

“I loved how easy it was to do our filing that I recommended you guys to my colleague last year.”

Evelyn Bufalini
Accounts Payable Manager, World Insurance Associates

Frequently asked questions

Avalara 1099 & W-9 maintains a comprehensive list of frequently asked questions (FAQ) to help users navigate IRS 1099 and W-9 compliance with clarity and confidence.

More questions

Avalara 1099 & W-9 automatically checks name, TIN, and TIN type against the IRS database. All three must match to get a “pass” or you’re alerted of the error. Avalara 1099 & W-9 allows you to recheck a previously failed TIN at no additional charge.

Yes. Avalara 1099 & W-9 saves you time and effort by automatically transferring information from the W-9s stored in your account to your 1099s when it’s time to e-file with the IRS.

Any vendor with an email address on file will automatically receive an electronic copy of their 1099 when you e-file with the IRS. For an additional fee, Avalara 1099 & W-9 will send postal mail to vendors.

Yes. You can file original IRS returns for previous years. If you need to make a correction, you may only electronically correct prior years if you e-filed the original return with Avalara 1099 & W-9 that year.

IRS fines for missing W-9s can range from $60 to $630 per missing form. It’s a smart practice to collect forms early and keep them in a secure location, especially since they contain sensitive information such as your vendors’ social security numbers.

Avalara 1099 & W-9 can help smooth the process of collecting W-9s directly from a marketplace website. With our ecommerce plug-in, sellers won’t need to leave the marketplace’s controlled environment, giving them enhanced confidence that their personal data is safe.

Yes. Avalara 1099 & W-9 offers a robust API that allows businesses to integrate directly with leading ERP, accounting, marketplace, and ecommerce platforms to automate IRS 1099 and W-9 compliance processes. With this integration, you can initiate W-9 requests, transmit payee data with specific processing instructions, validate TINs and postal addresses, and trigger IRS and state e-filing — all from within your existing system. Real-time updates flow back to your ERP or accounting system, allowing you to streamline compliance workflows and reduce manual effort, risk, and costs.

E-file your 1099s on time, in less time