Top tips for accounting firms: Navigating property tax appeals

Property tax compliance is a critical aspect of financial management for businesses, and accounting firms play a pivotal role in guiding clients through the complexities of property tax appeals. This article delves into the essentials of property tax appeals, the role of accounting firms in this process, and best practices to enhance service offerings and profitability. 

Property taxes are typically based on the assessed value of real and personal property. When property owners believe their assessed value is inaccurate or unfair, they can challenge it through a property tax appeal. This formal process allows taxpayers to contest the valuation determined by tax assessors, potentially reducing tax liability. 

The appeals process generally involves: 

1. Reviewing the assessment: Property owners examine their assessment notices for discrepancies or inaccuracies. Typically, property owners have 30–45 days to review an assessment and decide whether to appeal it. 
2. Gathering evidence: Collecting supporting documentation, such as recent property appraisals, comparable property values, or evidence of property defects.  
3. Filing the appeal: Submitting a formal appeal to the local tax assessor or assessment appeals board within the designated timeframe.  
4. Attending hearings: Presenting the case before the appeals board or a hearing officer, where the property owner and the assessor can provide evidence.  
5. Receiving the decision: The appeals board issues a decision, which can result in a reduction, increase, or affirmation of the assessed value.

Note: Before the appeal concludes, the property owner may still have to pay the property tax bill based on the assessed value. 

It’s important to note that the specific procedures and deadlines for property tax appeals vary by jurisdiction. For instance, in California, the State Board of Equalization provides detailed guidelines on the assessment appeals process.

Accounting and professional services firms can assist clients with property tax appeals by offering expertise and resources that streamline the process. Key services include:

• Assessment review: Analyzing property assessments to identify discrepancies or overvaluations.  

• Evidence compilation: Gathering and organizing necessary documentation to support the appeal, such as market analyses and property condition reports.  

• Filing assistance: Preparing and submitting appeal applications in compliance with local regulations.  

• Representation: Advocating on behalf of clients during hearings and negotiations with tax authorities.  

• Compliance management: Ensuring all deadlines are met and maintaining accurate records throughout the appeals process.  

By providing these services, accounting firms help clients navigate the complexities of property tax appeals, potentially leading to significant tax savings and ensuring compliance with local tax laws. 

To effectively offer property tax appeal services and enhance profitability, accounting firms should consider the following best practices:

Implementing property tax compliance software can streamline data management, assessment reviews, and filing processes. Automation reduces manual errors, saves time, and allows firms to handle more appeals efficiently. For example, Avalara Property Tax for Accountants offers tools to manage property tax compliance for multiple clients, enhancing accuracy and efficiency. 

Offering property tax appeal services to current clients can deepen relationships and provide additional value. Clients already utilizing other accounting services may benefit from integrated property tax management, increasing client satisfaction and retention. 

Building a team with specialized property tax laws and appeals knowledge can set your firm apart. Staying updated on local regulations, attending relevant training, and obtaining certifications can enhance your firm’s credibility and attract clients seeking expert guidance. 

Regularly reviewing clients’ property assessments can identify potential overvaluations before they result in higher tax liabilities. Proactive assessments allow for timely appeals and demonstrate your firm’s commitment to minimizing clients’ tax burdens.

Employing data analytics to compare property values and identify assessment anomalies can strengthen appeal cases. Data-driven insights provide a solid foundation for challenging inaccurate valuations and can improve the success rate of appeals. 

Providing clear and competitive pricing for property tax appeal services can attract clients wary of potential costs. Consider performance-based fees, where charges are contingent upon successful appeals, to align your firm’s interests with those of your clients. 

Establishing and maintaining professional relationships with local tax assessors and appeals boards can facilitate smoother negotiations and appeals processes. Understanding the perspectives of tax authorities can also aid in developing more effective appeal strategies.

Providing clients with resources and education on property tax assessments and appeals empowers them to understand the process and recognize when professional assistance is needed. Informed clients are more likely to engage your services and appreciate the value your firm provides. 

Property tax appeals present both challenges and opportunities for accounting firms. By understanding the appeals process, offering comprehensive support, and implementing best practices, firms can profitably enhance their service offerings and achieve successful client outcomes. Click here to learn how Avalara Property Tax for Accountants can help.