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1099 & W-9

1099 & W-9

1099 and W-9 pricing that scales with your needs

While any business can pay only for what they need with our pay-as-you-go model, tax professionals and bookkeepers may prefer to subscribe annually to help streamline their workflows all year long.
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Pay as you go

Form 1099 compliance with the IRS, states, and recipients can be complex and time-consuming. That’s why Avalara built a comprehensive, end-to-end application with powerful features and a flexible pay-as-you-go model to help businesses get ahead of their 1099 reporting requirements. 
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Enter the number of forms you plan to e-file, deliver, and validate.
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IRS e-filing

With our rolling pricing model for e-filing with the IRS, you only pay more when you e-file more, and at a progressively lower rate per form. 

Included with e-filing to the IRS: e-delivery to recipients, e-corrections, and PDF/CSV downloads.

Forms 1 to 15

$3.10 per form

Forms 16 to 165

$2.30 per form

Forms 166 to 500

$1.30 per form

Forms 501 and above

$0.63 per form (At this volume, a subscription might be the best option for you.)
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State e-filing

Not all states require 1099 reporting, but Avalara 1099 & W-9 supports a wide variety of forms for the states that do.

Any volume

$1.49 per form
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Recipient delivery

If you’re missing a recipient’s email address, Avalara 1099 & W-9 gives you two options: 1) Download a PDF copy of the 1099 and mail it to your recipient yourself, or 2) Authorize Avalara to physically mail it directly to your recipient using the United States Postal Service.

    (Included with postal mail to recipients: Formatting for #10 double-window envelopes.)

    PDF download

    Included

    Recipient e-delivery

    Included

    Recipient postal mail, January through April

    $1.84 per mailing

    Recipient postal mail, January 27 through January 31

    $2.89 per mailing

    Recipient postal mail with foreign postage

    $3.68 per mailing
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    TIN matching and address validation

    To assure you’re submitting accurate information to the IRS, Avalara 1099 & W-9 can validate a recipient’s name, TIN, and TIN type with the central IRS database. Avalara 1099 & W-9 can also validate a recipient’s physical address.

    TIN matching with the IRS

    $0.45 per form

    Address validation

    $0.07 per form
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    W-9 collection

    A good 1099 workflow begins with automated W-9 collection.
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    Plan

    Volume

    Supported forms

    TIN matching

    Individual

    25 forms

    W-9s, W-8s, and W-4s

    No

    Start a free trial

    Professional

    250 forms

    W-9s, W-8s, and W-4s

    No

    Start a free trial

    Enterprise

    2,000 forms

    W-9s, W-8s, and W-4s

    Yes

    Start a free trial

    DEMO

    Why W-9 collection matters

    Your ability to navigate January smoothly hinges on your 1099 compliance — and that all starts with proper W-9 collection.
    Avalara 1099 & W-9
    Video: See for yourself how to collect W-9s from your vendors.

    E-file times and refund policies

    • Avalara e-files each day at approximately 8:00 p.m. PT. We e-deliver throughout the day beginning at 1:00 p.m. PT.
    • You can request a refund up until an IRS e-filing, state e-filing, or recipient e-delivery is sent.
    • After e-filing or e-delivery, we do not offer refunds. No refunds are given for postal mail once sent.
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    1099

    Annual subscription

    Paying for an annual subscription to Avalara 1099 & W-9 is a smart move for anyone managing a high volume of 1099s because it delivers cost savings, convenience, and year-round compliance support. Let’s break it down:

    Pricing model:

    Tiers based on form volume

    Minimum number of forms:

    100

    Overage fees:

    Overage applies

    W-9 collection:

    Included

    IRS e-filing:

    Included

    State e-filing:

    Included

    TIN matching:

    Included

    Address validation:

    Included

    Recipient e-delivery:

    Included

    Recipient postal mail:

    $1.75 per mailing

    Recipient postal mail January 27 through January 31:

    Additional $1.00 per mailing

    Want to simplify your W-9 collection and 1099 reporting with an Avalara 1099 & W-9 subscription? Contact us to learn more about annual pricing and plan options.
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