Easily file your 1042-S forms online

What is Form 1042-S and when is it required?

Form 1042-S reports income such as wages, scholarships, royalties, and dividends paid to non-U.S. citizens. This IRS form is critical for compliance with U.S. tax regulations concerning foreign persons.

U.S. entities must file a 1042-S for each foreign person they paid amounts subject to income tax withholding. This includes:

Payments for services rendered
Royalties
Prizes and awards
Dividends

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Can I file Form 1042-S online?

Yes. You can e-file Form 1042-S through the IRS website or by mail. You may also use Avalara 1099 & W-9 to streamline the e-filing process and help prevent costly errors.

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What are the IRS deadlines for filing Form 1042-S?

Send copies to recipients by March 15
E-file with the IRS by March 15.

When this date falls on a weekend or holiday, the deadline shifts to the next business day.

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Do I need to file Form 1042-S with state tax agencies?

It depends. Some states require you to file Form 1042-S directly, especially if state income tax was withheld or if you’re not using the IRS Combined Federal/State Filing Program (CF/SF). Requirements, deadlines, and formats vary by state.

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What is the difference between IRS Form 1042-S and IRS Form 1042?

Form 1042-S reports payments to each foreign person, while Form 1042 summarizes total withholdings across all foreign payees.

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With Avalara 1099 & W-9, e-file, e-deliver, and e-correct the most common IRS form types

1042	1099-A	1099-LTC	3921
1042-S	1099-B	1099-MISC	3922
1094/1095	1099-C	1099-NEC	5498
1097-BTC	1099-CAP	1099-OID	5498-ESA
1098	1099-DIV	1099-PATR	5498-SA
1098-C	1099-G	1099-Q	T4A
1098-E	1099-INT	1099-R	W-2/2C
1098-Q	1099-K	1099-S	W-2G
1098-T	1099-LS	1099-SA

With Avalara 1099 & W-9, collect W-series IRS forms from your vendors.

W-4	W-8BEN	W-8BEN-E	W-8IMY
W-9

Avalara 1099 & W-9 offers forms for you to print, sign, and mail to the IRS

940/941

943

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945

Live Q&A with 1099 experts

Got questions about the 1099-NEC, 1099-MISC, or 1042-S? Tune into our twice-weekly January webinar and get the answers you need — straight from 1099 and accounts payable professionals.