Easily file your W-2s and W-2Cs online

What is Form W-2 and when is it required?

Form W-2 reports to the Social Security Administration (SSA) wages, tips, and other compensation paid to an employee as well as the taxes withheld from those earnings. Form W-2C is used to correct any information that was reported incorrectly on the original W-2 form.

Employers in the United States must file a W-2 with the SSA for employees they pay a salary, wage, or other compensation. Employers must file a corresponding W-2C whenever an error is discovered on a previously filed W-2 form, regardless of the tax year.

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Can I file Form W-2 and W-2C online?

Yes. You can e-file Form W-2 and W-2C through the IRS website or by mail. You may also use Avalara 1099 & W-9 to streamline the e-filing process and help prevent costly errors.

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What are the IRS deadlines for filing Form W-2?

Send copies to recipients by January 31.
E-file with the IRS by January 31.

When this date falls on a weekend or holiday, the deadline shifts to the next business day.

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Can employers file a W-2C to amend mistakes in a W-2 from many years ago, and if so, what are the limitations?

Yes. If a mistake is found in a W-2 form from a previous year, you can still file a W-2C form to correct the error, regardless of how much time has passed. There’s no statute of limitations on filing a W-2C. It’s important to correct any errors to ensure that both the Social Security Administration (SSA) and the IRS have accurate records for the individual’s earnings history, which can affect social security benefits and tax obligations.

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With Avalara 1099 & W-9, e-file, e-deliver, and e-correct the most common IRS form types

1042	1099-A	1099-LTC	3921
1042-S	1099-B	1099-MISC	3922
1094/1095	1099-C	1099-NEC	5498
1097-BTC	1099-CAP	1099-OID	5498-ESA
1098	1099-DIV	1099-PATR	5498-SA
1098-C	1099-G	1099-Q	T4A
1098-E	1099-INT	1099-R	W-2/2C
1098-Q	1099-K	1099-S	W-2G
1098-T	1099-LS	1099-SA

With Avalara 1099 & W-9, collect W-series IRS forms from your vendors.

W-4	W-8BEN	W-8BEN-E	W-8IMY
W-9

Avalara 1099 & W-9 offers forms for you to print, sign, and mail to the IRS

940/941

943

944

945

Live Q&A with 1099 experts

Got questions about the 1099-NEC, 1099-MISC, or 1042-S? Tune into our twice-weekly January webinar and get the answers you need — straight from 1099 and accounts payable professionals.