Form W-8BEN is used by non-U.S. individuals to certify their foreign status and claim beneficial ownership for tax treaty benefits. It helps withholding agents document payees properly and apply the correct U.S. withholding tax rate on payments.

Businesses should request Form W-8BEN before making payments to a non-U.S. individual or entity. This applies to any international vendor receiving U.S.-sourced income that may be subject to IRS withholding. Requesting W-8BENs during vendor onboarding helps reduce risk and avoid payment delays.

Yes. Avalara 1099 & W-9 allows businesses to digitally request, collect, and store W-8BEN forms in a secure, compliant platform. The system supports electronic signature and helps you stay audit-ready by keeping documentation organized.